Roboform – Remembers Your Passwords and Logs You In

Roboform banner

Summary (details below):

Product name:Roboform
What it does:It’s a password manager: it securely remembers all your account logins, enables you to login in with one click, syncs logins across all your devices, generates and stores new passwords. Full details below
Rating:4.85/5.00
Where to buy:Roboform
Price:Free for a single device, from US$23.88 to sync across all your devices

Disclosure

Please assume any links on this page are affiliate links. An affiliate link means I will get a small commission if you decide to buy the product, but it will not affect the price you pay. The price you pay is the same, whether you buy it through my link or go directly to the site.

I use the same password everywhere – why would I need a password manager?

Well, because if you use the same password on more than one account, no matter how secure that password was, it is now an open door.

A hacker at workHere’s the thing: the hackers are extremely smart, and they use a lot of very clever software to help them do their dirty work.

Guessing usernames and passwords is, for them, their daily bread and butter.

They use software that can make many millions of attempts a second to guess the username and password of any account they choose to try to hack.

And when they are successful, the login credentials they have discovered are the first to be tried on other accounts belonging to the same individual.

I, too, was one of those who used the same password on multiple accounts. Pretty much everywhere, in fact.

But I was lucky. I got away with it. Not everyone is so lucky..!

A real-life example of someone who wasn’t: a friend who used the same password on all his accounts recently called me up because he had received an email in which the sender displayed the password my friend used and told him that unless he paid money all his accounts would be hacked. The password they displayed was correct.

Long story short: he got away with it that time – either the hacker was benign (extremely unusual!) or he managed to create unique passwords before they locked his accounts down.

After our discussion he created new passwords, and he did it using Roboform – a password manager that finds and changes duplicated passwords, and then stores them securely.

Actually, given that he also got away with it you could say he was lucky too – but he had a closer shave to disaster than I did!

From the example above, you can see that using the same password on all your accounts is definitely not smart. Easy, yes. Convenient, yes. But not smart.

Using unique passwords on each of your online accounts minimises the damage a hacker can create in your life if they happen to hack one of them

How to create secure passwords?

So the next question becomes: ‘how do you create secure passwords?’

Quite simply, it’s a question of mathematics.

Anyone (or any computer program) attempting to guess your password must get all the characters correct and in the correct order.

Here’s a simple example:

If we assume there are 88 characters available (upper- and lower-case letters (52) numbers (10) and symbols (26)) then, if you have a password of 1 character, the hackers will get it within 88 guesses.

But if you add just one additional character, to make it a 2-character password, then they will need 7,744 guesses.

The number of guesses required (and therefore the strength of the password) increases exponentially with the number of characters you add to your password.

I always use at least 13 characters.

And the next question, of course, is how can I can expect you to remember unique, 13-character passwords (let alone different usernames) for each of your online accounts.

To which the answer is to use a password manager.

Password managers

I have used the Roboform password manager since 2006 – here’s what it does for me:

  • Remembers my username and password details for every one of my online accounts
  • Securely logs me in to each of my accounts with one click
  • Stores my login details for all my accounts securely, encrypted, and protected by a master password
  • Generates and saves unique, secure passwords for each new online account I set up
  • Audits my existing passwords to find duplicates
  • Synchronises my login details across all my devices so I can access any account quickly from anywhere
  • Fills in forms that I need to complete on different websites – e.g. billing and delivery details for my online purchases

I should point out here that many browsers offer to safekeep your login details. Even though they require a Master Password to protect your login details they are not kept as securely as a password manager would store them, and they are not synchronised across all your devices.

Quite simply: I would advise against using your browser to store your login details. They are too easily hacked.

How to set up Roboform

Roboform download buttonGot to the Roboform website and download the application. The Roboform website will know whether you’re using a Mac or a PC (Windows) and will present the correct version of the app to download.

Install the app on your computer and follow the on-screen instructions. You’ll need to follow these carefully because there are slightly different things to click depending on the browser you’re using and, with Firefox, you will also need to add the app through the ‘Addons > Extensions’ screen in Firefox.

It all works smoothly as long as you follow the instructions..!

The different browsers also let you access Roboform in slightly different ways. With Firefox you have two options:

  1. A button in the top toolbar to the right
  2. A tool bar across the bottom of the screen

Roboform button in Firefox toolbarIn Chrome and Edge you only have the button in the top tool bar.

To access your logins in Edge and Chrome click the Roboform button in the tool bar and then click ‘Logins’ – your accounts will be displayed. In Firefox you can also click the Logins button in the toolbar at the bottom of the screen.

Using Roboform day-to-day

Each time Roboform recognises a new login it will give you the option to save it and you can assign a name to the login (called a passcard in Roboform). These names then appear in the list that’s displayed when you click ‘Logins’, and clicking them will take you to the login page and log you in.

One trick I learnt early on: When I set up a new account I don’t accept Roboform’s offer to save the login when I initially create the account details. The reason is because you often arrive at the sign-up page via different routes – e.g. from a referral, from an advertisement, from a recommendation, etc.

Usually these different routes have specific URL tracking codes added, and they take you to the sign-up page, which is often different from the log in page. Since Roboform is saving the URL of the page where you’re adding your details it may end up saving the wrong URL.

Therefore, I create a password manually, make a note of it, log out, go to the login page and log in again. Roboform will once again ask if you want to save the details and that’s when I click yes and give the login passcard a name.

Once you’ve logged in you can get Roboform to generate a new password, change the previous password in your account details and Roboform will save everything.

If you log in and change your password manually, Roboform will ask you if you want to save the new password. It warns you that it will replace the existing passcard details and you just need to click OK to have the new password securely saved.

I would recommend, though, that while you’re getting used to Roboform you keep a manual record of the first few passwords that you create. Once you’re comfortable with Roboform you can dispense with this.

Benefits to me

Here are the benefits to me of using Roboform:

  • I have secure, unique passwords on each of my online accounts that I don’t have to try to remember
  • I can log in to any and all of my accounts with just one click: Roboform takes me to the login page and logs me in, securely
  • I can login securely to all my accounts from all my devices, wherever I am. This is a huge benefit given that I travel quite a bit
  • My login details are stored in Roboform’s secure cloud storage, so if my computer or smartphone is stolen my login details are safe.
  • I only ever need to remember one password: my Roboform Master Password.

To get the full details on Roboform, please visit the Roboform website:

How do you manage your passwords? Let us know, and if you have any questions please don’t hesitate to leave a comment below – I’ll get back to you as soon as I can

Martin Malden

Martin Malden
Owner – WP Security Basics

{ 22 comments… add one }
  • Norman Richards April 14, 2019, 5:20 pm

    It is so sad to see the evil-minded people that are out there just waiting to prey on other people.

    Using the same password on every account can be pretty dangerous that’s why, for me, I use different passwords, which I have written down and secured. But Roboform seems to take care of all that, and at a low price also – I think it is definitely worth the investment.

    Reply
    • Martin April 14, 2019, 6:08 pm

      Hi Norman,

      It goes without saying that if you use the same password on just one other account it is no longer secure – no matter how secure it was to start with!

      The problem with getting people to use different passwords, that are also secure, on each of their accounts, is that they either can’t, or don’t want to, remember them. It’s too much of a hassle.

      This is exactly the problem that Roboform solves. The added benefit is that it will also log you in with one click, thereby cutting down your typing 🙂

      Cheers,

      Martin.

      Reply
  • Mark April 15, 2019, 12:52 am

    Hi Martin!

    Great info about Roboform, I liked what I read about it.

    However, I never had an experience where my WordPress site was hacked, e-mail yes, a very very long time ago. But there were some stories on the WA Blogs about hackers managing to hack their WordPress sites thanks to downloading certain plugins and that opened a back door through the security somehow.

    When it comes to hacking WordPress sites, plugins were the main issues I read about. Would you say that plugins might be one of the main causes as well in regards to hacking a WordPress site?

    Thanks again for the info!

    Mark.

    Reply
    • Martin April 15, 2019, 7:13 am

      Hi Mark,

      Sure – plugins are the major source of hacked WordPress websites, followed, in second place, by Brute Force attacks (where the hackers use computer programs to guess your username and password). More details here.

      The point about using unique passwords is that the damage hackers can do, if they crack your password, is huge.

      For example, many online accounts use your email as your username – and force you to do so. LinkedIn and Facebook for example.

      I do not like this practice because it forces me to use the same username on all those accounts that follow that practice.

      This means that if a hacker correctly guesses your password, which you’ve used everywhere, and you’ve been forced to use the same username on many different accounts, it’s basically open house.

      The hackers can get into all those accounts and wreak havoc.

      Apart from defacing or damaging those individual accounts, they use the data that you’ve put in your profiles, in each of those accounts, to build up a comprehensive profile on you.

      They then use this themselves and they sell your profile to others, which is how identity theft is perpetrated.

      Think of all the different information about yourself that you’ve added to the various different accounts you’ve opened over the years – you’ll be shocked..!

      So it’s not just about WordPress. It’s about protecting your identity.

      Cheers,

      Martin.

      Reply
  • Colette Pepperell April 15, 2019, 1:25 am

    Oh my gosh, what a great idea!

    I can’t believe I have not heard about this product before and I am so glad you have written this detailed article about it. I also appreciate the fact that you have shown exactly how to do it step-by-step because I am not all that savvy yet online.

    This is something I am really going to consider doing going forward as I expand my business. It seems like the smart thing to do and something that will make life simpler and safer from all those hackers out there.

    Thanks!

    Colette

    Reply
    • Martin April 15, 2019, 6:47 am

      Hi Colette,

      Yes – I’ve used Roboform for 7 years now (if I remember correctly), and I wouldn’t (couldn’t!) be without it.

      I was contacted in a panic a while ago by someone who said he’d received an email that, basically, said this is your password (and displayed it – it was correct) and said ‘unless you pay us $XX we’re going change it and lock you out of all your accounts’.

      He had a panic-stricken 12 hours or so while he installed Roboform and went through all his accounts changing his passwords.

      He got away with it, but it was close..! 🙂

      Never underestimate the skills of the hackers or the depths to which they will stoop!

      Cheers,

      Martin.

      Reply
  • Joseph William Stasaitis April 15, 2019, 3:40 am

    Very informative post of the benefits of password managers, as well as how to create effective passwords. Appreciate the information.

    Thank you.

    Reply
    • Martin April 15, 2019, 6:34 am

      Hi Joseph,

      You’re welcome – glad it was useful 🙂

      Cheers,

      Martin.

      Reply
  • Jonny Sofa April 15, 2019, 5:15 pm

    This was an interesting post.

    As someone who has 101 username and passwords for various websites and apps I think a service like this could be exactly what I’m looking for.

    I will definitely check out the Roboform password manager sometime soon.

    Thanks for this.

    Reply
    • Martin April 15, 2019, 5:58 pm

      Hi Jonny,

      You’re welcome – it’s a good service 🙂

      Cheers,

      Martin.

      Reply
  • Renae October 24, 2019, 1:53 am

    Hi Martin,
    A HUGE THANK YOU for posting this information. I’m definitely going to check into it asap! I have too much information to lose.

    Reply
    • Martin October 24, 2019, 7:14 am

      Hi Renae,

      You’re very welcome 🙂

      So many people blithely use the same password across many of their accounts without realising that they are making it easier for hackers to steal their identity.

      We cannot be too careful..!

      Cheers,

      Martin.

      Reply
      • Renae October 25, 2019, 8:23 am

        Hi Martin,
        I agree.

        I have 2 sheets of white cardstock paper, full of email accounts, front and back, that are typed within a table chart. They all pretty much have a different password. I made them all safe by adding an ext to the end of each one of them…..for example: sunnycowhat(ext). Only I know what the extension is. I did it this way in case someone were to get their hands on it, and too, I have so many accounts, it’s hard to remember all the passwords….lol. Well…….I have some great news!

        I have been busy at work, since this afternoon and into tonight, setting them up in RoboForm, and I ABSOLUTELY LOVE IT!! It’s perfect and just what I needed, so again, THANK YOU for making my life a whole lot easier! : )

        Reply
        • Martin October 25, 2019, 9:45 am

          Excellent! I’m delighted it’s working well for you!

          I’ve used it for nearly 10 years now and I could not be without it 🙂

          Let me know if you have any questions – happy to help where I can.

          Cheers,

          Martin.

          Reply
          • Renae October 26, 2019, 12:15 am

            Hey there ~
            Wow……it’s nice to know that this system is so worthy…..10 years is a long time to stick with one thing! I’m SO EXCITED to see how it works for me, and so far, it’s working extremely well. I have just about finished entering all of my accounts, and I can’t believe how much TIME it is saving me, already! I have since posted it to my facebook AND Instagram account, trying to get it out there for others to try it, as well. I understand you, completely…..I can’t imagine using any other system, other than RoboForm. I had never even HEARD of it, until I landed on your site, and I’m so glad that the Lord led me there. : )

            THANK YOU……I will certainly get in contact with you if I have any further questions, so until now……have a wonderful day!

  • Renae October 26, 2019, 5:27 am

    As a matter of fact……..I DO have a question for you…..

    I entered all of my ’email accounts’ into RoboForm, but then when I clicked on them, it will not sign me into the accounts. I have to manually type my password, in order for me to gain access to my account. Is this normal, or is there something I’m not doing right?

    Thank you, in advance : )

    Reply
    • Martin October 26, 2019, 7:05 am

      In some cases, for example if you have two or more Gmail accounts, which use the same login page, Roboform needs to be told which one to log into, and which details to use.

      Also, even if you don’t have two or more email accounts, there are occasions where Roboform doesn’t recognise the fields automatically so, again, you need to manually ask it to fill the forms.

      I have linked to a couple of screenshots to show you what I mean. I use Firefox, which offers a Roboform bar across the bottom, but if you’re using Chrome or some other browser you’ll need to click the Roboform button to reveal the buttons that appear in the screenshots below.

      1. Click the account you want to log in to

      2. Tell Roboform which login details to use and to fill the forms

      Cheers,

      Martin.

      Reply
      • Renae October 26, 2019, 8:34 pm

        Thank you for such great directions………I went straight to it : ) I was pretty sure there was a way to do it, but I just needed some guidance.

        I’m not familiar with Firefox, as I’ve never used it. I use Chrome and Internet Explorer and am finding out that Chrome may be a lot better than the other. I’m sure most people use Chrome, but it’s really based on one’s preference.

        You have a nice website, by the way. It is very helpful. I am a blogger and have been at it for less than a year, now. If you ever find yourself with nothing to do, go to “simpleststyle.com”, and you will find me. If you want a good laugh, click on “Keyboard & Music”, then “Pop” and watch me play 2 songs by Elton John. I had brown hair then, so it’s still me…….lol.

        Thanks, again, for your help!

        Renae

        Reply
        • Martin October 27, 2019, 7:09 am

          You’re very welcome – I’m glad you got it sorted out 🙂

          I enjoyed your keyboard playing. I used to play in a couple of different bands when I lived in the UK – I took classical piano lessons from the age of 8 and drifted into bands when I was a student, playing keyboards.

          You cover a wide range of subjects on your blog – given you’ve been doing it for less than a year it’s great. In case you ever have any questions on using WordPress there are around 300 articles on this site, that you may find useful.

          Cheers,

          Martin.

          Reply
          • Renae October 27, 2019, 8:50 pm

            Wow…..your music background sounds interesting! Playing the piano was something I always found so hard to do. That’s an instrument that only “smart” people play…….lol.

            Yes, my blog is broad. I like it this way because I’ll always have plenty to write about, and thank you for your compliment. What I’m finding difficult is the networking part of it, in order to build my Subscribers. I really didn’t know how much time having a blog really takes, until I started. I love it, but it is very time-consuming, esp. having to do the research and just putting it all together, etc. I plan to stick with it for a VERY long time, and hopefully it will work for me, in a good way.

            OMG……you said the “Wordpress” word…..lol! When I first started my blog, I had to learn that software from scratch. I thought it was going to be IMPOSSIBLE for me to do, but I worked diligently and for many hours learning the program, until it all started to make sense. I called “Wordpress Customer Service” SO MANY times, they all knew me by name….lol. Yes, your website will continue to help me A LOT, on that, because there’s still some things about Wordpress that I don’t know, so thank you for the referral.

            I’m interested in joining some affiliate programs but don’t have the Subscriber count to do so, so that’s been a little discouraging for me. I’ve learned that it takes years to build Subscribers, which I don’t doubt at all. So, I guess my next step should be for me to start communicating with others, in order to get my blog out there, instead of “working behind the scenes”, if that makes sense. I really need to do some research on how to go about doing that, and will, as time evolves.

            Your website covers A LOT of good information that is helpful in a lot of areas, and yes, I will be reading more of it, for future use, so thank you for all of your smart ideas. : )

            Enjoyed talking with you!

            Renae

          • Martin October 28, 2019, 7:02 am

            Hi Renae,

            Yes – as with any business, building a revenue stream online takes time and perseverance..!

            Good luck with building your business and get in touch if I can help in any way,

            Cheers,

            Martin.

  • Renae October 28, 2019, 6:03 pm

    Thank you, Martin. I most certainly will.

    Take care!

    Reply

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